American Heart Association Assistant to the Executive Vice President, Western States Affiliate in Los Angeles, California

Assistant to the Executive Vice President, Western States Affiliate

Tracking Code

7736-415

Job Description

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely .

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

Reporting to the Executive Vice President, the Assistant to the EVP provides C-suite executive level administrative support. This includes advanced project and stewardship management maintaining the highest level of integrity, confidentiality and diplomacy.

Essential functions include:

  • Completes a broad variety of administrative tasks for the Executive Vice President including: managing an extremely active calendar of appointments; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; researching and compiling information and materials for meetings; managing incoming phone calls and mail.

  • Provides support to EVP Administration and Board Relations including managing CRM (Dynamics), internal SharePoint site, physical and digital files, distribution lists and other projects necessary to maintain efficient, effective operations.

  • Manages and supports a variety of complex and routine projects.

  • Working with other internal partners and directly, prepares and completes critical aspects of stewardship including follow-up and acknowledgement letters, personal correspondence and other approaches to cultivating meaningful relationships.

  • Provides staff support to EVP's meetings and events.

  • Facilitates cross-functional coordination and outreach to ensure effective alignment of division, affiliate and association-wide communication and strategic execution.   

  • Prioritizes the success of the team through effective organization/planning and frequent, substantive discussions on work plans, strategic initiatives, skill development and performance. Serves as a resource for other members of the team.

Required Skills

Qualifications are consistent with the ability to exercise independent judgment and discretion on matters of significant importance in supporting the Executive Vice President and working closely with EVP Administration and Board Relations staff. Includes a minimum of 5 years progressive experience in the following:

  • Administrative experience with C-suite executives in comparable organizations

  • Experience in internal and external communications, partnership development/donor stewardship and fundraising.

  • Proficiency in Microsoft Office applications

  • Experience managing multiple priorities in a highly dynamic environment

  • Volunteer engagement and cultivation experience preferred

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

So, are you ready to take our mission to Heart ? Click on “New Resume” to submit your online application. Candidates evaluated as most qualified by the hiring manager will be invited to interview.

Follow us on Facebook at https://www.facebook.com/AmericanHeart to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife at https://www.facebook.com/theahalife .

The American Heart Association/American Stroke Association is committed to ensuring that our workforce and volunteers reflect America's diverse population. We know that such diversity will enrich us with the talent, energy, perspective and inspiration we need to achieve our mission: building healthier lives free of cardiovascular diseases and stroke.

EOE Minorities/Females/Protected Veterans/Persons with disabilities

Job Location

Los Angeles, California, United States

Position Type

Full-Time/Regular

Job Category: Administrative/Clerical

EOE Minorities/Females/Protected Veterans/Disabled