American Heart Association Administrative Associate, Go Red for Women (Development / Fundraising) in Philadelphia, Pennsylvania

Administrative Associate, Go Red for Women (Development / Fundraising)

Tracking Code


Job Description

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate in our Great Rivers Affiliate office located in downtown Philadelphia, PA. The Associate will provide support to our Philadelphia Go Red for Women Luncheon fundraising team of two Development Directors. Responsibilities for the Administrative Associate will include supporting and assisting with the implementation of the Philadelphia Go Red for Women Luncheon as well as all other events that fall under the Go Red umbrella. Included in those responsibilities are coordinating logistics for the event, inputting all income into databases, managing and recruiting volunteer committees and coordinating meetings and calendars of the Go Red staff. This Associate will need to be a self-motivated, independent worker who has strong technology skills and customer service, is able to multitask and enjoys handling a variety of office related tasks.

Essential Job Duties:

  • Perform donor/fundraiser data entry and generate donor/fundraiser reports

  • Provide support for Go Red for Women events including sponsorship tracking, contract management, matching gifts and other donations

  • Assist fundraising directors in preparing for meetings as needed. Attend meetings and record minutes as needed. Arrange for meeting space, room set-up, meals, equipment, etc.

  • Perform financial coding and A/P and A/R work, including managing budget reports (use of IQ4bis & E1)

  • Preparing daily bank deposits and handling account receivables

  • Support logistics associated with Go Red events, including organizing live & silent auctions, incentives and services

  • Serves as a project manager to help provide administrative support to AHA’s signature fundraising event(s)

  • Event volunteer coordination, communication, job description and training

Want to help get your resume to the top? Take a look at the experience we require:

  • At least 2 years of experience in an office setting as an administrative assistant or similar role

  • Two year degree in business/office/administrative field preferred

  • Excellent communication skills, both written and oral

  • Strong computer skills, proficiency with Microsoft Word, Excel, Power Point and database tools, with ability to quickly learn & master technology tools; previous experience with sales and/or fundraising databases and accounts payable/receivable programs desired

  • Ability to complete administrative related tasks such as reviewing, responding to and creating letters, documents, presentations, manuals and other business correspondence

  • Independent, self-motivated worker

  • Analytical problem solving skills

  • Ability to manage multiple projects and timelines

  • Ability to prioritize and change direction quickly with tasks and projects

  • Exceptional customer service professional with ability to interact with all levels of business professionals, including community leaders and c-suite executives

  • Excellent organizational skills

  • Willingness to work evenings and weekends when the job requires

  • Other duties as assigned.

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases? Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Click here to see other opportunities with the American Heart Association. Be sure to follow us on Twitter, Facebook and Instagram to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife at

Job Location

Philadelphia, Pennsylvania, United States

Position Type


Job Category: Administrative/Clerical

EOE Minorities/Females/Protected Veterans/Disabled