American Heart Association Development and Operations Coordinator in Portland, Oregon

Development and Operations Coordinator

Tracking Code


Job Description

Are you ready to join an organization where you can make an extraordinary impact everyday?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

The American Heart Association (AHA) has an excellent opportunity for a Development and Operations Coordinator with our Oregon and SW Washington Division based in Portland, Oregon.

Under general supervision, this position coordinates activities and provides administrative, logistics and clerical support to ensure the effective operations of the Oregon & SW Washington Division. Responsible for managing the daily operations of the division and providing logistics, administrative and data management support for our Heart and Stroke Walk campaign , the Coordinator is an integral contributor to advancing our mission across the communities we serve.

Major Responsibilities

  • Manages the daily operations of the Oregon & Southwest Washington Division including facilities management, coordinating division finance and accounting functions and serving as the liaison for community relations.

  • Provides a wide variety of skilled administrative, accounting and clerical support, ensuring all office functions run efficiently. Ensures a high quality of service is provided to all staff and volunteers.

  • Oversees and manages all logistics for the Greater Portland Heart & Stroke Walk. Recruits, manages and coordinates the volunteer logistics committees for the Heart & Stroke Walk in Portland (and provides support for third party locations).

  • Manages budget and expense tracking documents for the Heart & Stroke Walk to ensure they are accurate and timely, researching discrepancies as needed.

  • Provides support to the Executive Director in managing communications, scheduling, meeting coordination and data management for the Board of Directors to ensure engagement and productivity.

  • Performs other duties as assigned to ensure that overall goals are met in the most effective way possible.

Required Experience

Minimum Requirements

  • Advanced knowledge of database management including Excel.

  • Advanced knowledge of Microsoft Windows Programs (i.e., Word, Outlook) and basic graphic software (e.g., PowerPoint and Publisher, etc.) Knowledge of graphic layout programs a plus!

  • Office administration skills, including general clerical skills (e.g., filing, faxing, emailing, word processing, copying, telephone etiquette and operation).

  • Effective written communication skills, including skill in proof reading for grammar and spelling, and ability to write proposals and professional correspondence.

  • Effective interpersonal skills and ability to maintain a professional but friendly manner in all dealings with staff, volunteers and potential sponsors; ability to work in a team environment with other staff is especially important.

  • Ability to keep all work-related information confidential as necessary.

  • Knowledge of AHA statistics and ability to research all AHA on-line resources for information requested by media and curious and concerned lay-people.

  • Knowledge of printed materials available and how to order them as needed.

  • Demonstrated ability to initiate results oriented phone solicitation and follow-up for assigned projects.

  • Demonstrated ability to anticipate needs, organize and manage multiple projects, prioritize tasks and meet deadlines.

  • Demonstrated ability to communicate on a regular basis with Directors on projects as needed.

  • Experience and confidence with public speaking.

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

So are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases? Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

Click here to see other opportunities with the American Heart Association. Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife at .

EOE Minorities / Females / Protected Veterans / Persons with disabilities

Job Location

Portland, Oregon, United States

Position Type


Job Category: Administrative/Clerical

EOE Minorities/Females/Protected Veterans/Disabled