American Heart Association Administrative Assistant - Editorial (Part-time) in Waltham, Massachusetts

Administrative Assistant - Editorial (Part-time)

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Job Description

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

The American Heart Association (AHA) has an excellent opportunity for a Administrative Assistant - Editorial in our Waltham, MA office.

This is a part time position that will be approx. 20 hours per week.

The Administrative Assistant - Editorial works with members of the Scientific Publishing department in the day-to-day operations by providing administrative support to all publishing partners, including but not limited to correspondence with authors on page proofs and other manuscript details, logging in manuscripts, and so on.

Essential Job Duties:

  • Manage project timelines and deadline compliance, while effectively communicating project statuses and related information as required

  • Develop and maintain working knowledge of department budget and conscience effort to contribute to budget goals of department.

  • Provide excellent customer service to internal and external customers and volunteers, for example, responding to author queries.

  • Collaborate effectively with other OSO departments and AHA departments to meet departmental and organizational goals

  • Utilize vendor and/or AHA systems (e.g. E1, COI, Seibel, etc.) efficiently and competently to complete duties/projects

  • Assist in all aspects of the publication process, including but not limited to responding to author queries, requesting and collecting author paperwork, following up on permissions and copyright transfer agreements, and so on

  • Assist with obtaining necessary copyright transfer agreements and/or permissions.

Want to help get your resume to the top? Take a look at the experience we require:

Required Experience

  • Six (6) months previous work experience.

  • Bachelor’s Degree in English, Creative Writing, Journalism, related area or equivalent work experience.

  • Excellent written and oral communication skills.

  • Experience with Microsoft Office and Adobe Acrobat.

  • Project management knowledge.

  • Ability to work independently managing multiple projects and deadlines.

  • Attention to detail with strong organizational skills.

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases? Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities with the American Heart Association

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife at

Job Location

Waltham, Massachusetts, United States

Position Type


Job Category: Administrative/Clerical

EOE Minorities/Females/Protected Veterans/Disabled