American Heart Association Development Coordinator in Alexandria, Virginia
Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.
The American Heart Association has an excellent opportunity for a Development Coordinator in our Eastern States Region located in our Arlington VA office known as the Greater Washington Region (GWR) market .
The Development Coordinator will support a team of 2 Development staff that leads all aspects of the Heart Ball Gala campaign and Women's Leadership Board. Responsible for supporting fundraising and field activities including data entry; event logistics; processing funds; preparing correspondence, meeting minutes; spreadsheets, materials, and reports; and general administrative support.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at heart.org.
Primary responsibilities include:
Data entry and data management.
Process donations, invoices, and payments.
Coordinate event materials including:
Invitations, brochures, tribute journals, gift bags
Preparing attendee list and tracking registration
Working with vendors
Obtaining required permits
Attending assigned events to help with set-up and tear down.
Coordinate and collaborate with vendors and Directors to implement logistics for assigned campaigns and day of event activities at the Heart Ball Gala events. You will handle event logistics, infrastructure, lighting, sound, food, volunteers, etc.
Coordinate the vendor contract process for assigned day of events to ensure that each is following American Heart Association best practices, guidelines, and procedures.
Track vendors’ adherence to contractual obligations and perform as agreed upon.
May act as day of event volunteer liaison including train volunteers and lead assignments on-site during event.
Report preparation and tracking support requires proficient Excel and Data Management skills.
Prepare and communicate schedules, meetings and ensure deadlines are met.
Perform administrative duties as required or requested.
May assist with the on-site distribution of collateral materials and volunteer access to Association systems.
Handles logistical and administrative support for the division Board of Directors, Board, and other Volunteer Leadership Meetings.
Want to help get your resume to the top? Take a look at the experience we require:
Must have earned a high school diploma or GED. College degree or some college a plus.
Minimum one (1) year work experience in administrative office experience or project coordination experience, with strong attention to detail.
Experience in event planning, organizing, consultation and event management preferred.
Demonstrated ability to work on multiple tasks concurrently.
Must have intermediate knowledge and skill with Microsoft Office 2016 used for word processing, email, presentations, and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.
Ability to objectively evaluate, make effective decisions and develop alternative solutions.
Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers and the public. This includes ability and willingness to build and cultivate relationships within and outside the American Heart Association. This also includes the ability to work collaboratively with others to use resources to achieve common goals.
Ability to be respectful, self-motivated, resourceful, considerate, and flexible.
Knowledge of and skill in report preparation, proofreading and attention to detail.
Validated background and willingness to work in an atmosphere requiring flexibility and change.
Access to reliable transportation and ability to maintain valid driver’s license and auto insurance.
Ability to lift and/or move large opjects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and or moving.
Must pass background check and must be at least 18 years old.
Preferred Qualifications, not mandatory to qualify :
Project management experience
Design skills, preferably in Canva or similar
Knowledge of email marketing basics
Proficient in Microsoft SharePoint system and MS Teams
Proven track record to respond quickly to changing ideas, responsibilities, expectations, strategies, and other processes at work.
Attracting dedicated, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.
Compensation & Benefits
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
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EOE/Protected Veterans/Persons with Disabilities
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Posted Date 2 weeks ago (9/8/2023 10:29 PM)
Requisition ID 2023-11436
Job Category Administrative Support
Additional Locations US-VA-Alexandria | US-DC-Washington
Position Type Full Time