American Heart Association - Veterans Jobs

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Job Information

American Heart Association Administrative Associate in Allentown, Pennsylvania


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


Take your career to Heart! We are looking to fill an Administrative Associate role where you will provide administrative and logistical support to the special event fundraising directors and critical fund-raising events in our North East, Pennsylvania (Scranton/Wilkes Barre) market.

Your Key Responsibilities will include (but not be limited to):

Administrative and data management: (75-80%)

  • data entry into event management systems;

  • processing invoices and payments;

  • preparing correspondence and spreadsheets,

  • informational materials and reports;

  • support administrative data for Board of Directors’ meetings

  • supporting fundraising directors and Executive Director in meetings and at events as needed, (meeting minutes, administrative support) - TBD

Event Logistics: (20-25%)

  • coordinating event materials (invitations, brochures, event signage);

  • preparing attendee list and tracking registrations;

  • working with vendors;

  • obtaining required permits;

  • attending assigned events to help with set-up and tear down;

  • acting as contact person at event site on event day;

  • working with the event director to ensure all event-related items are completed in a timely manner.

In this role, you will be based in our Allentown office and will report to the Executive Director for the Northeast market. This will require travel to the Scranton/Wilkes Barre area several times per month. You may support 2 or more fundraising directors in the market.

(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)


If you want to join our team and be a “ Relentless force for a world of longer, healthier lives ”, review the preferred skills and experience we are looking for below: ( Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

  • a college degree or some college preferred, at least a high school diploma or GED is required;

  • advanced skills in Word, Outlook, Excel and PowerPoint are required;

  • strong database management experience;

  • experience in administrative support that includes simultaneously supporting multiple directors and/or fundraising events is highly desirable;

  • able to work in a fast-paced, time-sensitive environment;

  • able to multi-task and organize a heavy workload with minimal supervision;

  • possess excellent problem solving, above average communication and customer service skills;

  • convey a positive and professional image;

  • above average communication and customer service skills;

  • ability to compose correspondence in a professional and visually appealing manner;

  • must be willing to travel to events and meetings (TBD) as needed in support of the fundraising initiatives;

  • must be willing to work outside of standard hours as needed, including weekends in support of events.

To help you be successful you will have access to our award-winning learning platform, the Heart U, as well as various other training and support mechanisms locally and through our National Center.


Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do. Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills – helping you grow and thrive at the American Heart Association.

While we can only contact/interview those applicants deemed most qualified for the position, we do appreciate all applicants for their interest and effort in applying. In most cases you can expect to hear from us within one week from the receipt of your completed application.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife

EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2019-4771

Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical