American Heart Association Administrative Associate (Development/Fundraising) in Cleveland, Ohio


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americansenjoyingideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate our downtown, Cleveland, OH office. The organized, enthusiastic, self-motivated Associate will impact changing the lives of individuals in the area through the support of fundraising teams and events.

Essential Job Duties:

  • Perform donor/fundraiser data entry and generate donor/fundraiser reports

  • Provide support for the fundraising events including cash handling, sponsorship tracking, contract management, tracking/inputting donations and managing in-kind donations

  • Assist team in preparing for meetings as needed. Attend meetings and record minutes as needed. Arrange for meeting space, room set-up, meals, equipment, etc.

  • Perform financial coding and accounts payable and accounts receivable work, including managing budget reports (use of IQ4bis & E1)

  • Oversee logistics associated with multiple fundraising events, including day of on site logistics

  • Manage annual email campaigns for fundraising events. Maintain external event websites as appropriate

  • Act as a project manager to help provide administrative support to AHA’s signature fundraising event(s).

  • Coordinates and manages event volunteers and interns.



  • At least 2 years of experience in an office setting as an administrative assistant or similar role

  • Two+ year degree preferred.

  • Excellent communication skills, both written and oral

  • Strong computer skills, proficiency with Microsoft Word, Excel, Power Point, desktop publishing and database tools

  • Ability to complete administrative related tasks such as reviewing, responding to and typing letters, reviewing documents, manuals and other professional office correspondence.

  • Independent, self-motivated worker

  • Analytical problem solving skills

  • Ability to manage multiple projects and timelines in a high demand, deadline driven, fast-paced environment

  • Ability to prioritize and change direction quickly with tasks and projects

  • Strong attention to detail as it relates to data, reporting, meeting/event logistics and all forms of communication

  • Ability to interact with all levels of business professionals with positivity and strong customer focus

  • Excellent organizational skills

  • Willingness to work evenings and weekends when the job requires

  • Willingness to take on other duties as assigned.

Click on “Apply for this job online” to submit your online application or “Log back in!” if you are a returning applicant. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical