American Heart Association Contract Administrator/Buyer in Dallas, Texas


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


The American Heart Association (AHA) has a great opportunity for Contract Administrator/Buyer in our Procurement Department, to be based at our National Headquarters in Dallas, TX .

The Contract Administrator/Buyer will manage assigned procurement contract activity including those with moderate to high risk to business units. This position will interface with multiple levels of professionals in review and preparation of contract documents.

Here are some of the essential job duties:

  • Review and process daily contract requests through the Ecteon contract management system; ensure terms and conditions are in compliance with appropriate laws, regulations and corporate policies

  • Be the point person as needed for communication with Legal, Finance and business teams for resolution of contract issues and requirements.

  • Manage modifications and change orders in support of business unit requirements, as well as all other aspects of day-to-day subcontract administration

  • Provide guidance to internal business teams and staff on procurement/legal policies and procedures; train and develop business unit staff to submit contract requests and required documentation

  • In coordination with the Strategic Sourcing Manager, assist department project managers in the preparation of specifications, scopes of work for sourcing activities, including Requests for Proposal;

  • Perform tasks with a high level of internal customer service to provide business units the proper guidance for procurement actions

  • Manage supplier relationships conducting performance reviews


Want to help get your resume to the top? We are looking for your expertise in the following areas.

  • Bachelor's degree in Supply Chain Management, Business Administration, Finance, Material Management, Economics, or a related discipline.

  • Professional certification such as C.P.M., CPSM, CPCM, CFCM or other affiliated certification is preferred.

  • 5+ years’ demonstrated experience in contract administration, contract development/reviews, analysis and management, project management and supply management in a corporate environment.

  • Requires knowledge and experience with contract policies and processes as well as assessment of required deviations from established norms.

  • Ability to oversee multiple projects and collaborate with internal stakeholders and suppliers.

  • Ability to quickly develop reports and other analysis tools to aide in decision making

  • Excellent communication skills both written and verbal.

  • Experience with MS Office, JDEdwards, Sharepoint and contract management software.

  • Knowledge of Government grants and contracts is a plus.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2018-2352

Job Family Group Business Operations

Job Category Accounting/Finance/Audit