American Heart Association Executive Assistant in Dallas, Texas
Now is the time to join us and make a difference. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as training and support locally and through our National Center.
#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at heart.org.
The American Heart Association has an excellent opportunity for an Executive Assistant , supporting the Senior Vice President of Corporate & Marketing Communications, at our National Center office located in Dallas, TX! This position requires a hybrid schedule (working in-office and at home.
The primary responsibilities of this role include providing senior level administrative support to the SVP . The successful candidate will have a multi-tasked manner of thinking, be highly self-motivated and directed, possess exceptional administrative and strong interpersonal skills. He or she will have integrity, high motivation, proven ability to produce quality results in a fast-paced deadline-oriented environment.
Essential Job Duties:
Provides senior level administrative support to the Senior Vice President
Maintains calendars, schedules conference calls, virtual and in-person meetings, for SVP with other National Center staff, volunteers, external stakeholders, etc. Makes logistical arrangements necessary for internal and external meetings, including virtual meetings. Works pro-actively to resolve scheduling conflicts for SVP.
Prepares and posts social media to support Association podcasts and programs hosted by SVP
Prepares and gathers support materials for SVP in preparation for meetings.
Processes expense reports and supports SVP department budget management.
Performs organized record keeping, including taking comprehensive meeting notes when requested. Runs PowerPoint presentations for in-person and virtual meetings. Prepares agendas and support materials for these meetings.
Prepares and processes SVP correspondences. Proofreads, distributes correspondence including emails, reports, presentations, memos, field communications, mailings, etc.
Manages project timelines with deadline compliance, while effectively communicating project statuses and related information as requested.
Maintains an orderly filing system for correspondence and other documents in the office and shared online files.
Maintains accurate and confidential information relevant to internal meetings, board meetings and events.
Successfully completes multiple duties and projects while managing competing demands and priorities.
Contributes to departmental goals by maintaining ongoing working knowledge of department's budget, policies, and procedures.
Utilize vendor and/or Association systems (e.g. E1, Sharepoint, One Drive, Outlook, etc.) efficiently and competently to complete duties/projects.
Want to help get your resume to the top? Take a look at the experience we require:
High school diploma or GED equivalent required. College Degree preferred.
Four (4)+ years of experience supporting senior/executive level management.
Proven ability in working and making decisions quickly and independently with little to no direct supervision.
Extremely strong interpersonal skills, particularly regarding the judgment, discretion, confidentiality, patience, and understanding necessary for dealing effectively with a diverse body of volunteers, donors, and professional colleagues; independence; and a strong team orientation toward both with internal and external constituencies.
Ability to work in a fast-paced team environment and interact with all levels of American Heart Association staff, volunteers and the public.
Ability to conceptualize, reason through problems, make effective decisions and develop alternative solutions.
Proven organizational skills, detail oriented and experience handling sensitive and confidential information.
Accounting experience and excellent math skills, including the ability to analyze numbers and to reconcile accounts.
Skilled in effective oral and written communications including conversing by telephone, business writing with clear and concise narrative reports, evaluations and other narrative pieces.
Must have knowledge and skills with Microsoft Teams, Zoom webinar and meetings.
Must have advanced knowledge and skill with Microsoft Office 2010 used for word processing, email, presentations and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.
Compensation & Benefits
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
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EOE/Protected Veterans/Persons with Disabilities
Posted Date 1 month ago (11/10/2022 12:44 PM)
Requisition ID 2022-9353
Job Category Marketing, Communications & Public Relations
Position Type Full Time