American Heart Association Mgr, Scientific & Corp Mtgs in Dallas, Texas

Overview

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

Responsibilities

The American Heart Association (AHA) has an excellent opportunity for a Manager, Scientific & Corporate Meetings in our National Center office located in Dallas, TX .

Essential Job Duties:

  • Manage all meeting logistics for assigned scientific and corporate meetings, including two-three annual scientific/corporate meetings.

  • Assist with on-site meeting management for Scientific Sessions.

  • Research and conduct site visits of potential meeting facilities to find most appropriate location for meetings.

  • Negotiate and execute hotel and vendor contracts to secure the best deal for the AHA.

  • Review meeting requirements, budget and agenda with program staff so all needs are met.

  • Communicate planning deadlines with program staff so that all deadlines are met.

  • Establish menus and other meeting specifications with staff to secure correct details.

  • Prepare function forms for distribution to staff, hotel and vendors to communicate needs.

  • Assist Affiliate Staff with site selections, contract negotiations, and assist with logistics as needed.

  • Verify, reconcile and process hotel and vendor invoices with approval from program staff so that bills are paid on time.

  • Assumes responsibility for additional meetings, conferences and projects on an as needed basis.

Want to help get your resume to the top? Take a look at the experience we require:

Qualifications

  • Minimum of four (4) years of experience and/or training in convention planning, administration, management or an equivalent combination of training and experience; Bachelor's degree preferred.

  • Minimum of three (3) years of experience with a convention bureau, hotel or position with meeting planning responsibilities.

  • Knowledge of the principles and practices of meeting/convention planning and administration with working knowledge of meeting planning technology.

  • Knowledge of MS Office (Word, Excel, Outlook, etc.) and basic accounting principles.

  • Strong organizational skills needed for multiple meetings management.

  • Strong interpersonal skills with all levels of AHA staff and volunteer leadership.

  • Excellent oral and written communications.

  • Ability to keep detailed records for coordination of meetings and their history.

  • Ability to manage project time and workload efficiently.

  • Ability to negotiate contracts.

  • Ability to think logically and solve problems.

  • Ability to work in a team environment.

  • Must be able to travel overnight approx. 20-30% of the time. Some travel may be required to support large events throughout the year.

So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases?

Click on “Apply for this job online” to submit your online application or “Log back in!” if you are a returning applicant. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

This position not a match with your skills? Click here to see other opportunities with the American Heart Association

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Job Family Group Direct Sales

Job Category Fundraising/Sales