American Heart Association Project Coordinator, International in Dallas, Texas
Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?
Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet!
This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.
The American Heart Association has an excellent opportunity for a Project Coordinator, International based out of our National Center office located in Dallas, TX!
This individual will be responsible for providing coordination and administrative support for the International Science Department. Responsible for preparing and distributing communications, scheduling, volunteer responsibilities and other organizing efforts based on project assignments. Also, responsible for volunteer committee meeting and travel logistics, volunteer expense reimbursement, record keeping or other administrative duties.
Communicate with staff and volunteers to organize and manage assigned projects/events/meetings
Manage logistics for AHA International participation in virtual and in-person scientific conferences including coordinating invitations, agendas, scheduling, accommodations, travel arrangements, visa requirements, registration, catering, and budget/expense management. This includes arrangements for staff, consultants, volunteers and stakeholders
Assist with management and logistics of AHA International Committee meetings and volunteers
Utilize vendor and/or AHA systems (e.g. E1, Dynamics, Optimus, etc.) efficiently and competently to process invoices, contracts, requisitions, and expenses. Submit staff and volunteer expense reimbursements
Respond to requests for resources or administrative assistance. Process incoming and outgoing mail, create and maintain office and computer files, as well as daily and weekly knowledge of ongoing operations in assigned activities
Provide administrative and logistical support to the International Science Department including managing travel logistics and expense reporting, general correspondence, scheduling appointments/managing calendar, etc.
High School Diploma or Equivalent
Two (2) – Five (5) years of relevant experience
Knowledge of and ability to perform standard project management skills and practices, including word processing, schedule management, timeline tracking, project organization, etc.
Knowledge of international marketplace and experience supporting clients from multiple cultures.
Strong written and oral communication skills in English; strong interpersonal skills.
Proficiency in computer use, such as Microsoft Office applications including, but not limited to, Word, Outlook, Excel, Project, Power Point, Access, etc. and webpage authoring tools.
Strong organizational skills with ability to initiate projects, provide follow-through, and devise alternative solutions as necessary.
Be able to work with minimum supervision.
Knowledge of at least one foreign language highly desired. Preferred languages include: Spanish, Chinese, Portuguese, Japanese.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
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EOE/Protected Veterans/Persons with Disabilities
Posted Date 2 months ago (11/22/2021 2:39 PM)
Requisition ID 2019-5172
Job Family Group Business Operations
Job Category Administrative Support
Location: Dallas, TX