American Heart Association Event Coordinator in Houston, Texas
Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?
Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? You bet!
This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.
Event Logistics Coordinator
This position is responsible for preparing all event documentation and execution while coordinating with AHA development, property/venue departments and donors/volunteer to ensure consistent, high level service experience throughout pre-event, event and post-event phases of property events. This position's duties will include assisting the Event Director in management of outside vendor relations of all Greater Houston-area events including venues, walk routes, fence staging, tenting, banner production and distribution, signage production, and/or premium orders. These duties will include the need to research and secure multiple bids for venues, linens, décor, etc. for approval. Additional responsibility will be to manage the storage space at the office and coordinate what is used and removed per event and what needs to be replaced for all campaigns to utilize. Attention to detail and management of the production timeline and schedule for collateral materials in the office, e.g., invitations, brochures, and programs. This will require the ability to negotiate with outside vendors on pricing, paper, print quality, quantities to the approved budget for the market.
Essential Job Duties:
Vendor Management: researches and negotiates to secure the most appropriate and cost-effective relations with outside vendors
To include obtaining several bids and reviews
Venue Management: researches and negotiates to secure the most appropriate and cost-effective relations with venues
To include obtaining several bids and reviews
To include decorations, set up and tear down management and/or execution
Budget Management: tracking direct expenses for FY and EY across all events, keeping them organized per campaign for Director review
Submitting invoices in a timely manner once approved by Director
Timeline Management: responsible for overall communication timing and schedules and collateral timelines and deadlines for all events
Volunteer Management: determine amount of volunteer support for each event and create job descriptions, on-site Volunteer management
Contractor Management: work closely with Heart Walk independent contractors on all specific walk logistics
Position requires periodic travel throughout the designated local markets in the Greater Houston area
Bachelor’s degree is preferred.
At least 3 years of experience in event logistics.
Able to lift at least 20 lbs. from the ground to waist level with or without reasonable accommodation.
Knowledge of the principles and practices of complex meeting management.
Excellent verbal and written business communications skills.
Ability to anticipate and satisfy customer needs; to work independently and take initiative; to solve problems creatively and effectively; to meet and interact with all levels of American Heart Association staff and volunteers.
Proficiency in Microsoft Office programs, knowledge database programs a plus.
Proficiency in design (Canva preferred.
Ability to work evenings/weekends, when necessary, with reliable transportation.
Must be at least 18 years old.
Vendor and volunteer management.
(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with creative programs to develop your skills – helping you grow and thrive at the American Heart Association. To help you be successful you will have access to our award-winning learning platform the Heart U as well as our sales training & relationship development program- Building Powerful Partnerships which received a 2017 Learning! 100 Award from Elearning! Media Group, and various other training and support mechanisms locally and through our National Center. This position is eligible for our full benefits and retirement packages, generous PTO accrual, paid holidays in addition to the week of December 25th off!
Compensation & Benefits
Pay is commensurate with experience; geographic differentials may apply.
Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills – helping you grow and thrive at the American Heart Association. To learn more about our benefit offerings please visit: https://heart.jobs/rewards-and-benefits/
The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.
At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.
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EOE/Protected Veterans/Persons with Disabilities
Posted Date 1 month ago (4/14/2022 3:56 PM)
Requisition ID 2022-8298
Job Category Field Campaigns
Position Type Full Time