American Heart Association Administrative Associate in Little Rock, Arkansas

Overview

Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.

Responsibilities

The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate – Health Strategies in our SouthWest Affiliate office in Little Rock, AR. Performs complex administrative support and technical program assistance work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. Responsibilities may include training others. Works under general supervision with moderate latitude for the use of initiative and independent judgment.

Essential Job Duties:

  • Research, compose, design, or edit organizational publications such as brochures, forms, and manuals as requested

  • Assist in compiling and analyzing data, making calculations, and preparing reports.

  • Craft language or create graphics for media platforms including (but not limited to) Facebook, Twitter, Instagram, Canva and YouTube.

  • Maintains and tracks accurate and up-to-date files/data

  • Skill in composing logical, clear, and concise correspondence using appropriate grammar, spelling, and punctuation.

  • Thorough knowledge of business letter writing format, style, and protocol.

  • Skill in maintaining and organizing large amounts of data with precise attention to detail.

  • Prepares, interprets, and disseminates information concerning organizational programs and procedures.

  • Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.

  • Participates in the planning and execution of programs.

  • Develops, coordinates, and maintains record keeping and filing systems for their area of responsibility.

  • Responds to inquiries regarding rules, regulations, policies, and procedures.

  • Coordinates meetings, fundraising events, and stewardship events.

  • Coordinate work between organizational units of the organization.

  • May train others.

  • Knowledge of office management principles and practices and administrative procedures, and promotion of programs.

  • Skill in using standard computer software programs, including Word, PowerPoint, and Excel, as evidenced by formal course work, training, or previous work experience

  • Skill in applying quantitative/numeric/math skills to perform basic calculations such as averages, percentages and ratios.

  • Skill in conducting basic research including gathering and assimilating information pertinent to assignments using the Internet and other resources.

  • Skill in communicating with others to effectively carry out essential job functions.

  • Skill in meeting management including set up, outlook invitations, copies, catering, logistics and meeting minutes

  • Skill in establishing and maintaining effective working relationships with all levels in the organization and outside contact with healthcare professionals, volunteers and the public.

  • Experience in travel planning and expense entry/management

  • Skill in properly handling confidential and sensitive information with tact and discretion.

  • Proven ability in effectively managing multiple priorities involving multiple customers.

  • Proven ability in working and making decisions quickly and independently with little to no direct supervision.

  • Skill in effectively interpreting programs and plans.

Preferred:

  • Experience working in a healthcare of media/communications setting

  • Proficiency in Access, CRM tool and graphic design experience

  • Experience with MSD or other Customer Relationship Management (CRM) systems.

Qualifications

Required Experience:

  • High school diploma or GED equivalent required.

  • College Degree preferred.

  • Must have at least 1 year related experience.

  • Ability to lift 20lbs from ground to waist level with or without reasonable accommodation.

  • Must have at least intermediate knowledge and skill with Microsoft Office 2010 used for word processing, email, presentations and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.

  • Must be at least 18 years old.

Click on “Apply for this job online” to submit your online application or “Log back in!” if you are a returning applicant. Only those candidates deemed most qualified by the hiring manager will be contacted to interview.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

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Job Family Group Business Operations

Job Category Administrative/Clerical