American Heart Association Administrative Associate, Youth Market Temporary in Southfield, Michigan


Are you ready to join an organization where you can make an extraordinary impact every day?

Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.

This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.


The American Heart Association (AHA) has an excellent opportunity for a Temporary Administrative Associate in our Midwest Affiliate office located in Southfield, Michigan. The Administrative Associate will provide administrative support that helps ensure effective execution of American Heart Association health impact goals and objectives in the assigned areas. Assistant will be responsible for supporting staff in one or more of the following area within Youth Market:

Youth Market: Focuses on fundraising opportunities with schools through Kids Heart Challenge, Hoops for Heart, and Red Out events which educates students on the benefit of physical activity.

Essential Job Duties:

  • Develop, input, and maintain information in appropriate computer software programs, including but not limited to SharePoint, Microsoft Office, Greater Giving, Convio, Blackbaud and E1, to include data reporting.

  • Establish and maintain superior customer service relations with sponsors, customers, volunteers and donors by providing professional and friendly assistance within best practice guidelines, with proactive resolution of issues or needs.

  • Develop, oversee and/or assist in the development of brochures, flyers, newsletters and other materials as needed. Manages the distribution of materials for activities in the region.

  • Prints and copy’s materials as needed to distribute to the region.

  • Develop and maintains sufficient inventory of department materials for school events.

  • Tracks postage, ships items and materials to schools and youth market directors, and assists with bulk mailing projects.

  • Coordinates volunteer meetings, training and projects as needed including writing meeting minutes, correspondence, logistics and follow-up.

  • Keep informed of current AHA-related news, and communicate with team members the affiliate and national guidelines for use of these tools.


Want to help get your resume to the top? Take a look at the experience we require:

Minimum Qualifications:

  • Must be at least 18 years old.

  • High School Diploma or equivalent required.

  • No office experience required.

  • Must have at least basic knowledge and skill with Microsoft Office 2010 or higher used for word processing, email, presentations, and spreadsheets. These skills are subject to testing.

  • Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers and the public. This includes ability and willingness to build and nurture relationships within and outside the American Heart Association. This also includes the ability to work cooperatively with others to leverage resources to achieve common goals.

  • Excellent communication skills with ability to follow-up with individuals orally or in written correspondence.

  • Ability to be diplomatic, self-motivated, resourceful, tactful and flexible.

  • Knowledge of and skill in report preparation, proofreading and attention to detail.

  • Ability to function independently with minimal supervision.

  • Ability to acquire understanding and absorb new information rapidly.

  • Proven background and willingness to work in an atmosphere requiring flexibility and change.

  • Must pass background check.

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

Be sure to follow us on Twitter to see what it is like to work for the American Heart Association and why so many people enjoy #TheAHALife EOE Minorities/Females/Protected Veterans/Persons with Disabilities

Requisition ID 2018-3350

Job Family Group Fundraising/Direct Sales

Job Category Administrative/Clerical